Access control (PIN codes)

Access codes allow you to restrict who can scan QR codes on your board. When enabled, users must enter a one-time PIN code before they can view QR code content. Once verified, their browser is trusted and they can scan freely.

How it works

1. Enable access control using the dedicated board view
2. Generate a one-time code (4-digit PIN) when someone needs to scan
3. Share the code with the person scanning - it expires in 10 minutes
4. Scanner enters the code on the unlock page
5. Browser becomes trusted and can scan QR codes from this board freely

Note

Only board admins and owners can enable access control and generate codes.

Setting up access control

1. Open your board in monday.com
2. Click the + button to add a new view
3. Search for QR Flow - access control and add it
4. Toggle Enable access control to turn it on

Generating one-time codes

When someone needs to scan QR codes from your board:

1. Open the QR Flow - access control view
2. Click Generate code
3. Share the 4-digit code with the person scanning
4. They have 10 minutes to use the code before it expires

Browser trust

After successfully entering a code, the browser is trusted for an extended period. This means:

• The user won’t need to enter codes again from that browser
• Trust applies only to QR codes from this specific board
• Different boards require separate verification

Resetting trusted devices

If you need to revoke access for all previously trusted browsers:

1. Open the QR Flow - access codes view
2. Click Reset all devices
3. All browsers will need to re-verify with a new code

Caution

Resetting devices affects all users who previously verified access. They will all need new codes to scan again.

Use cases

• Warehouse security - Only authorized personnel can update inventory via QR scans
• Event management - Control who can check in attendees
• Asset tracking - Restrict asset status updates to specific teams